How to Use Booking Permissions

As our Community Spaces provide opportunity for our community to participate in a wide range of activities, it is our preference for your booking to be visible on the online calendar, unless it is a private function.

Also to improve participation in the activities offered in our community spaces we try to balance the range and type of programs that are offered. This will also enable you to see what is happening at the various venues and book appropriately.   It will also allow new hirers to book appropriately based on what is already booked in. There are two different ways to set your Booking Permissions the first one is:-

  • To set all of your booking permissions go to Your Account

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  •  You will see Booking Permissions at the bottom of the page

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  • The default is set to ONLY YOU CAN VIEW YOUR BOOKINGS
  • If you are happy for other people to see your bookings on our online calendar please click on the
  • ANYONE CAN VIEW YOUR BOOKINGS button
  • Then press the save button

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  • The default is set to ONLY YOU CAN EDIT YOUR BOOKINGS.
  • If you work for an organisation where several people make bookings and you are happy for other people to edit or delete your bookings then click on  ANYONE IN YOUR COMPANY CAN EDIT YOUR BOOKINGS
  • Then press the save button

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  • If you are part of a booking group and wish to be the only one that can manage your bookings click on the ONLY USER IN THE SELECTED BOOKING GROUP can edit your booking.
  • Then press the save button

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The second way to set your booking permission is when making new bookings:-

  • Go to ADD BOOKING

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  • At the bottom of the page you will see MANAGE BOOKING PERMISSION highlighted.
  • Click on this

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  • You can select who can view your booking.
  • There are several options for you to choose from.
  • If you select ANYONE CAN VIEW THIS BOOKING, then your booking will be transparent on the booking calendar and other people will be able to see your courses, classes and events.
  • You can select who can edit your booking
  • Once you have chosen your  preferred settings, click on the CONTINUE Button